Why Fix it if it is not Broken

Are you using a management system which is great but possibly old or outdated?

It is often the case that agencies feel their system is not broken and see no need to consider change… but possibly the reality is that it is!  Express Systems consult with many agencies who have ‘systems’ only to find that a large percentage of the management information is being generated in excel outside of the system and either there is considerable duplication of entry or there are gaps where some information from some staffing areas do not merge.  A good Agency management system should deliver the management information and not be re-keyed in excel which we all know is very time consuming.

Sometimes it is worth just looking at  systems in the marketing place as it will educate you on what you system should or won’t do.   I know that the old saying ‘why fix it if it is not broken’ is true but also consider the time and ease of use of your system…  How about asking ” is there another way of doing it?”

And possibly bring to mind another old expression ‘if you keep doing what you have always done, you will keep on getting what you have always got”. Change is good and you never know what might happen!

Are your Files Dispersed?

In each organization there are different processes and procedures for business operations. Different resources are consumed and a lot of documentation is often produced either digital form or in prints. But, having influence of IT in agencies and organization mostly documentation is digitized and stored in computers for various reasons. However, there comes up a serious problem if your files saved all over the place, or if you struggle to find what you are looking for when you need it. And what if everyone save the same thing in about 5 different places?  A system to save everything in one place is you answer!  Save items according to the job they relate, where everyone has access and you will never be trawling through file and files of data to find what you are looking for. Most job based organisations manually create folders on the network for each job to allow related files to be stored centrally. Synergist consultants suggests to automate this process whilst adding a user friendly front end allowing all job related information, including email, to be stored centrally. This ensures all users with sufficient rights can access any job related information whether in the office or remotely via browser. This eliminates the risk of potentially key information being stored just in one persons inbox, as is often the case.